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Office and Operations Admin

Tel-Aviv, Israel

Job Description

Scribe is hiring an Office Admin to take charge of the office logistics and operations. You will be responsible for the day-to-day operations like invoices, flights, scheduling, Happy Hours and social events, office logistics, maintenance, well-being, etc. This position has a lot of room for growth and job enrichment, depending on the person who will do it. Examples: recruitment, marketing and sales operations, etc. You will report directly to the CEO.

What are some of the things you do on a day-to-day basis?

  • Be in charge of office administration, including office logistics, maintenance, lifestyle, and the work environment of the people in it.
  • Responsible for finance administration and logistics like collecting invoices and preparing reports to prepare the salaries.
  • Coordinating important meetings internally and externally.
  • Travel administration: flights, hotels, rental cars, etc.
  • Conferences operations – marketing collaterals, swags, booth logistics. 
  • Be in charge of the company’s social events, happy hours, and people’s well-being, such as presents and benefits, 10bis, birthdays, job anniversaries, etc. You will be part of why they smile when they come to work in the morning.
  • Procurement and suppliers management – orders, payments, invoices. 
  • Work closely with suppliers and vendors such as the accounting team, legal team, authorities, utilities, fixing contractors, etc.
  • Recruiting operations and sourcing using  LinkedIn.
  • Other kinds of operations (e.g., marketing, sales, biz-dev, etc.) will be examined and granted based on your skill set and passions.
  • Personal Assistant to the CEO, including travel operations (meetings coordination with partners and prospects and travel logistics), tasks management, etc.


You will fit if you have/ are:

  • Excellent English – you should be either a native speaker or at least extremely fluent in it (got >90 in 5 units or lived abroad for at least one year). 
  • Excellent Hebrew – you don’t have spelling or speaking mistakes, and you can elaborate yourself fluently.
  • Graduated high school with a Bagrut average of > 85.
  • Very organized. You know how to work with tables and data, and you have a winning method to do everything you do routinely, fast, and accurately.
  • You have been an administrative officer/ operations officer for at least two years.
  • You are a hard worker and responsive also outside working hours.
  • You are willing to go out of your comfort zone and learn new things and skills as required to achieve the company’s goals.
  • You embrace responsibility and accountability.
  • Have great communication skills and human relations.
  • You know to work with and operate well Word, Excel, PP, Google Suit apps, and calendars, and you are a fast learner of every new app or web tool you need to use.

It would be nice if:

  • You have a background in HR recruitment and screening, i.e., you have done this in the past using dedicated HR tools, LI, etc.
  • You have a background in marketing/ sales operations using dedicated tools e.g., Hubspot.
  • You are fluent in other foreign languages, such as Spanish or French. 
  • You have great writing skills.

 At Scribe, we care a great deal about our company culture. You fit right in if:

  • You care for others: you are down-to-earth, friendly, and fair.
  • You are trustworthy: you honor disclosure, integrity, and commitment.
  • You drive change: you make waves with courage and curiosity.
  • Learning & growth mindset: you foster agility, personal growth, and trying again.
  • Masters of your own craft: you take pride in thinking out of the box, excelling at whatever you do, and managing your time well.

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